Privacy Policy
Effective Date: January 30, 2025
This Privacy Policy describes how Peter Machowski ("we," "us," or "our") collects, uses, and shares information when you use the Fica AI mobile application and related services (collectively, the "Services").
We are committed to protecting your privacy and ensuring transparency about how we handle your data. Please read this Privacy Policy carefully to understand our practices.
1. Information We Collect
1.1 Information You Provide
When you use our Services, you may provide us with:
- Account Information: Name, email address (if you create an account)
- Profile Information: Age, gender, height, weight, fitness goals, dietary preferences, and health-related information you choose to share
- Nutrition Data: Food photos, meal logs, and nutritional information
- Workout Data: Exercise preferences, workout history, and fitness progress
- Communications: Information you provide when contacting us for support
1.2 Information Collected Automatically
When you use our Services, we may automatically collect:
- Device Information: Device type, operating system, unique device identifiers
- Usage Information: How you interact with the app, features used, and time spent
- Crash Reports: Technical information to help us improve the app
1.3 Information from Third Parties
We may receive information from third-party services:
- App Stores: Subscription and purchase information from Apple App Store or Google Play Store
- Payment Processors: Limited payment information from Superwall for subscription management
2. How We Use Your Information
We use the information we collect to:
- Provide Services: Deliver personalized workout plans, nutrition tracking, and AI-powered food scanning
- AI Features: Process food photos through OpenAI to analyze nutritional content and provide personalized recommendations
- Improve Services: Analyze usage patterns to enhance app functionality and user experience
- Customer Support: Respond to your inquiries and provide assistance
- Communications: Send service-related notifications (with your consent for marketing communications)
- Legal Compliance: Comply with applicable laws and regulations
3. Data Storage and Security
3.1 Local Storage
Important: Your personal fitness and nutrition data is stored locally on your device. This includes:
- Profile information (age, weight, height, goals)
- Meal logs and nutrition history
- Workout history and progress
- App preferences and settings
This data remains on your device and is not transmitted to or stored on our servers, giving you full control over your personal health information.
3.2 Data Transmitted to Third Parties
Certain data is transmitted to third-party services to provide app functionality:
- OpenAI: Food photos and related queries are sent to OpenAI for AI-powered analysis. Please review OpenAI's Privacy Policy for information on how they handle data.
- Superwall: Basic subscription and device information for payment optimization
- App Stores: Purchase and subscription data managed by Apple or Google
3.3 Security Measures
We implement appropriate technical and organizational measures to protect your information, including:
- Secure data transmission using encryption
- Regular security assessments
- Limited access to personal data
4. Data Sharing
We do not sell your personal data. We may share your information only in the following circumstances:
- Service Providers: With third-party service providers who assist in operating our Services (OpenAI, Superwall, app stores)
- Legal Requirements: When required by law, legal process, or government request
- Protection of Rights: To protect our rights, privacy, safety, or property
- Business Transfers: In connection with a merger, acquisition, or sale of assets
5. Your Rights (GDPR)
As we are based in Poland and subject to EU data protection laws, you have the following rights under the General Data Protection Regulation (GDPR):
| Right | Description |
|---|---|
| Access | Request a copy of the personal data we hold about you |
| Rectification | Request correction of inaccurate or incomplete data |
| Erasure | Request deletion of your personal data ("right to be forgotten") |
| Restriction | Request restriction of processing of your data |
| Data Portability | Receive your data in a structured, commonly used format |
| Object | Object to processing of your data for certain purposes |
| Withdraw Consent | Withdraw consent where processing is based on consent |
To exercise any of these rights, please contact us at ficaai@pm.me.
6. Legal Basis for Processing (GDPR)
We process your personal data on the following legal bases:
- Contract Performance: To provide the Services you have requested
- Legitimate Interests: To improve our Services and ensure security
- Consent: For marketing communications and certain data processing activities
- Legal Obligation: To comply with applicable laws
7. Data Retention
Since your personal fitness and nutrition data is stored locally on your device:
- You control how long this data is retained
- Deleting the app will remove locally stored data
- You can clear app data at any time through your device settings
For data processed through our third-party services, retention periods are governed by their respective privacy policies.
8. Children's Privacy
Our Services are not intended for individuals under 18 years of age. We do not knowingly collect personal information from children under 18. If you believe we have collected information from a child under 18, please contact us immediately at ficaai@pm.me.
9. International Data Transfers
Your information may be transferred to and processed in countries outside the European Economic Area (EEA), including the United States (for OpenAI services). When such transfers occur, we ensure appropriate safeguards are in place, such as:
- Standard Contractual Clauses approved by the European Commission
- Adequacy decisions by the European Commission
- Other legally recognized transfer mechanisms
10. Third-Party Links
Our Services may contain links to third-party websites or services. We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies before providing any personal information.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. If we make material changes, we will notify you through the app or by other means prior to the change becoming effective. Your continued use of the Services after the effective date constitutes your acceptance of the updated Privacy Policy.
12. Contact Us
If you have any questions about this Privacy Policy or our data practices, or if you wish to exercise your rights, please contact us at:
Email: ficaai@pm.me
13. Supervisory Authority
If you are located in the European Union and believe we have not adequately addressed your concerns, you have the right to lodge a complaint with a supervisory authority. In Poland, you may contact:
Urząd Ochrony Danych Osobowych (UODO)
ul. Stawki 2
00-193 Warsaw, Poland
Website: https://uodo.gov.pl